Nonprofit Organization Rental Information

Please note: Due to the City's Emergency Order, facilities are closed to third-party reservations until further notice. Facility reservation applications are still being accepted at this time, but will only be processed and permitted if state and local guidelines allow gatherings at the time of the event. For the most up to date information on City services, parks, and playgrounds please check the City Facility Updates webpage.

 


 

City of Irvine reservation permit categories are established to balance reservation requests, and a formal permitting process is administered to ensure equitable access for the following groups: private individuals, nonprofit organizations, government agencies, and commercial entities. Priority is given to City of lrvine programs, services, and events.

Nonprofit organization permits, defined as Category A (Residents) and Category A (Nonresidents) in the official City of Irvine Community Services Reservation Policy, includes permits offered for incorporated nonprofit, civic, social, cultural, and religious organizations. View the complete Reservation Policy here.

Category A (Resident): Nonprofit Organizations

To qualify for Category A (Resident), membership-based organizations shall verify participation equal to, or greater than, 57 percent lrvine residents. Rosters for membership will be reviewed at the time of application. The applicant shall produce rosters and attendance records upon request of the City. Requirements include:

  • A completed Facility Reservation Application & Request form
  • The name of one authorized applicant for the agency/organization. View an example here.
  • A copy of the agency's/organization's current certificate of insurance and a separate endorsement page listing the City of Irvine as additionally insured. View an example here.
  • A copy of the organization's State of California nonprofit incorporation papers or tax-exempt IRS 501 (c)(3) letter. View an example IRS 501 (c)(3) letter here; view an example of State of California nonprofit incorporation papers here.  
  • A copy of current City of Irvine Business License. View an example here.
  • For membership-based organizations: a roster of current and active membership, including complete addresses of members with ZIP codes.

Incorporated nonprofit organizations that do not meet residency requirements may be invoiced at rates for Category A (Resident) when the organization’s primary mission is philanthropic and/or service-driven for the lrvine community and its residents. Submission of supporting documentation on agency letterhead is required.

Category A (Nonresident): Nonprofit Organizations

To qualify for Category A (Nonresident), requirements include:     

  • A completed Facility Reservation Application & Request form
  • The name of one authorized applicant for the agency/organization. View an example here.
  • A copy of the agency's/organization's current certificate of insurance and a separate endorsement page listing the City of Irvine as additionally insured. View an example here.
  • A copy of the organization's State of California nonprofit incorporation papers or tax-exempt IRS 501 (c)(3) letter. View an example IRS 501 (c)(3) letter here; view an example of State of California nonprofit incorporation papers here.  
  • A copy of current City of Irvine Business License. View an example here.

For questions, contact Facility Reservations at at 949-724-6620 or reservations@cityofirvine.org.